<div dir="ltr"><div>Jill asks "
<span style="font-size:12pt;font-family:"Arial",sans-serif">Would
it be more effective for us to give input to the OMB individually, or
through a group missive deftly crafted by either/both
of you two, and signed by interested parties, as done in the past?</span>
" the answer, of course, is <b>both.</b></div><div><b><br></b></div><div>Here are --</div><div> -- the things that should be in an effective letter</div><div> -- a few example paragraphs that you can use, and URLs of past letters that you can look at for more examples<br></div><div> -- a URL for where to submit your comment</div><div> <br></div><div>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman"">Even though the Federal Register notice says that letters are
addressed to the PTO, the letters really go to <span class="enumxml"><span>the Office of Information and Regulatory
Affairs (OIRA) in OMB.</span></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><b><span> </span></b></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><b>Scope: what\u2019s under
review?<span> </span></b>initial patent applications,
including provisionals, nonprovisionals, continuations\u2014<span></span></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b>
<span> </span>the DOCX rule<span></span></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b>
<span> </span>Patent Center<span></span></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b>
<span> </span>the additional divisionals required by
the PTO's stealth amendment to MPEP Chapter 800<span></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><span> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><b>Scope: legal
issues:<span> </span></b>In this review, OMB only has
subject matter jurisdiction under the Paperwork Reduction Act.<span> </span>Legal provisions to work into your letter
include:<span></span></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b>
anything that is more burdensome than necessary (44 U.S<span style="background:white">.C. <span style="background-size:auto;background-origin:padding-box;background-clip:border-box;background-position:0% 0%">§ 3506(c)(2)</span><span style="background-size:auto;background-origin:padding-box;background-clip:border-box;background-position:0% 0%">(A)(iii)</span></span>; 5
C.F.R. § 1320.5(d)(1)(i) )<span></span></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b>
anything that is more burdensome because of inappropriate information
technology <span class="enumxml"><span><span> </span>(both the DOCX rule and the premature cut-over
to Patent Center are unlawful here; the Director of the Office of Information
and Regulatory Affairs )</span></span><span></span></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b>
burden that the PTO imposed without going through the procedures required by
the Paperwork Reduction Act<span></span></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b>
the PTO requires something that is not "necessary for the proper
performance of the agency" (44 U.S<span style="background:white">.C. <a name="m_-856580727601829867_m_-240969629683692"><span style="background-size:auto;background-origin:padding-box;background-clip:border-box;background-position:0% 0%">§ 3506(c)(2)</span></a><span style="background-size:auto;background-origin:padding-box;background-clip:border-box;background-position:0% 0%">(A)(i))</span> </span><span class="enumxml"><span><span> </span>(both the DOCX rule and the premature cut-over
to Patent Center are clearly unlawful here)</span></span><span></span></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b><span style="background-size:auto;background-origin:padding-box;background-clip:border-box;background-position:0% 0%">*</span></b> <span style="background:white">the PTO's proposed rule</span><span style="background-size:auto;background-origin:padding-box;background-clip:border-box;background-position:0% 0%"> is not "</span>i<span style="background-size:auto;background-origin:padding-box;background-clip:border-box;background-position:0% 0%">mplemented in ways consistent and compatible, <b>to
the maximum extent practicable</b>, with the existing reporting and
recordkeeping practices of those who are to respond</span>" (44 U.S.C.
§ 3506(c)(3)(E) ; 5 C.F.R. § 1320.9(e) )<span></span></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b>
a PTO rule that requires something "unnecessarily duplicative" (44
U.S.C. § 3506(c)(3)(B)<span style="background:white">; 5 C.F.R. </span><span>§ 1320.9<span class="enumxml">(b) (the DOCX +
PDF approach is clearly unlawful here)</span></span><span></span></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b>
a PTO rule that "shift[s] disproportionate costs or burdens onto the
public " (5 C.F.R. § 1320.5(d)(1)(iii) <span class="enumxml"><span><span> </span>(both
the DOCX rule and the premature cut-over to Patent Center are clearly unlawful
here)</span></span></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b> \u201cquality, utility, and
clarity of the information to be collected.\u201d 44 U.S.C. § 3506(c)(2)(A)(iii), §
3506(c)(3)(J).<span></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><span> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman"">The document we're commenting on is here <span></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><span> </span><span> </span><a href="https://www.reginfo.gov/public/do/DownloadDocument?objectID=141210700" target="_blank" style="color:blue;text-decoration:underline">https://www.reginfo.gov/public/do/DownloadDocument?objectID=141210700</a><span></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman"">You can post your comment at the blue "Comment"
rectangle about two inches from the top here<span></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><span> </span><span> </span><a href="https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202304-0651-001" target="_blank" style="color:blue;text-decoration:underline">https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202304-0651-001</a><span></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><span> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><span> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><b>Here are a couple of
example paragraphs cribbed from our letters re DOCX rule:<span></span></b></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><span> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman"">Public commenters estimate the
cost of compliance with the PTO\u2019s DOCX proposal (proofreading and error
correction) at $200 million per year<a name="_Ref114168643"> (example buildups
to get to $200 million per year were brought to OMB's attention at </a><a href="https://www.reginfo.gov/public/do/DownloadDocument?objectID=135639300" style="color:blue;text-decoration:underline"><span>https://www.reginfo.gov/public/do/DownloadDocument?objectID=135639300</span><span></span></a><span>
at pages 99-107 and 111-113)</span>.<span> </span>The
Patent Office estimates its savings at about $780,000 per year\u2014a
cost-to-benefit/cost ratio of <b><i>250 to one</i></b>.<span> </span>More than a few people have speculated that
this is simply a way for the Patent Office to raise fees <i>sub rosa</i><span>, without going
through the rulemaking process.</span><span><span></span></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><span> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman"">PDF (the current filing regime,
and the form used by the courts and all other agencies for formal filings, and
the form that the public comment letters advocated) was designed from the
outset to be \u201cportable,\u201d that is, dozens of vendors all commit to treating a
document in PDF format identically\u2014the property one would expect for legal documents.</p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><span> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman"">DOCX is the opposite. Collecting
patent applications in DOCX yields very poor \u201cquality, utility, and clarity of
the information to be collected.\u201d 44 U.S.C. § 3506(c)(2)(A)(iii), §
3506(c)(3)(J). Compared to PDF, DOCX is an unreliable technology subject to
considerable machine-specific variance. Documents that appear correct as
submitted can appear differently\u2014erroneously\u2014when opened and read on others\u2019
computers\u2014including, most pertinently, PTO\u2019s computers. Though a standard exists,
that standard does <b><i>not </i></b>guarantee portability, and only one vendor
(Microsoft) uses DOCX as its internal and preferred form. Instead, by design,
every computer that opens a DOCX file is free to handle any given DOCX file
differently\u2014it\u2019s common to see bugs introduced because of different versions of
Microsoft Word, or when a DOCX file (written in English) generated on a Hebrew
or Japanese edition of Word is opened on an American edition, or when two
computers have different fonts or other ancillary software installed. Moreover,
Microsoft changes its internal implementation of the DOCX format, to some
extent, to disadvantage interoperability with competing products. DOCX is <b><i>not
</i></b>designed for the reproducibility and stability necessary for legal documents
(especially complex legal documents like patent applications).</p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><span> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><b>Here are a couple of
paragraphs cribbed from our letters re Patent Center:</b></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><span> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman"">In mid-November 2023, the PTO retired
an old and reliable computer system, and forced users to use a replacement
system, named Patent Center. <span> </span>In November
2023, and still today, Patent Center is still incomplete\u2014some essential
functions are not<span></span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman"">implemented at all. Many of the
functionalities that nominally do exist in Patent Center are buggy to the point
of unuseability\u2014they give incorrect results, or behave inconsistently, or
combinations of inputs that the PTO failed to consider don\u2019t work. <span> </span>Updates of Patent Center add nearly as many
bugs as they fix.<span> </span>As far as we can
ascertain, the PTO\u2019s decision to decommission the reliable systems reflects no
input from the public.<span> </span>We estimate that
the cost to the public of the PTO\u2019s premature retirement of its reliable
software in favor of unreliable Patent Center will be $150 million in FY 2024,
$100 million in FY 2025, and $50 million in FY 2026.</p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><span> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><b>You can find good
paragraphs to crib at \u2013<span></span></b></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b> letters re DOCX rule are at <a href="https://www.reginfo.gov/public/do/PRAViewDocument?ref_nbr=202309-0651-002" style="color:blue;text-decoration:underline">https://www.reginfo.gov/public/do/PRAViewDocument?ref_nbr=202309-0651-002</a></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b> our update letter of Nov. 1,
2023 re Patent Center is at <a href="https://ssrn.com/abstract=4620375" target="_blank" style="color:blue;text-decoration:underline">https://ssrn.com/abstract=4620375</a></p>
<p class="MsoNormal" style="margin:6pt 0in 0.0001pt 0.25in;font-size:12pt;font-family:"Times New Roman""><b>*</b> our main letter (Oct 9,
2023) re Patent Center is at <a href="https://ssrn.com/abstract=4597405" target="_blank" style="color:blue;text-decoration:underline">https://ssrn.com/abstract=4597405</a> </p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman""><span> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman"">On thing to NOT do.<span>
</span>It\u2019s just wrong to say \u201cDOCX is not a standard.\u201d<span> </span>DOCX has the two numbers that matter: ISO
29500 and ECMA-376.<span> </span>When it has those
two numbers, DOCX is a \u201cstandard\u201d by any definition. What you can say is that it is not
a \u201cvoluntary consensus standard\u201d and is not an \u201cinteroperability standard.\u201d<span> </span>That is fully explained at <a href="https://www.reginfo.gov/public/do/DownloadDocument?objectID=135639300" style="color:blue;text-decoration:underline">https://www.reginfo.gov/public/do/DownloadDocument?objectID=135639300</a>
at pages 14-16.</p>
</div><div><br></div><div><br></div><div><br></div><div><br></div><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Mon, Apr 22, 2024 at 9:34\u202fAM Jill Santuccio via Patentcenter <<a href="mailto:patentcenter@oppedahl-lists.com" target="_blank">patentcenter@oppedahl-lists.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div>
<div lang="EN-US">
<div>
<p class="MsoNormal"><span style="font-size:12pt;font-family:"Arial",sans-serif">Thank you, David, for this insightful message.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:12pt;font-family:"Arial",sans-serif">For your consideration and Carl\u2019s input as well: Would it be more effective for us to give input to the OMB individually, or through a group missive deftly crafted by either/both
of you two, and signed by interested parties, as done in the past? <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:12pt;font-family:"Arial",sans-serif">If the former, could either/both of you give us a template submission of sorts, encapsulating the key arguments to be made with instructions where/how to submit?
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:12pt;font-family:"Arial",sans-serif">I regret asking either of you to expend more time on this, but I don\u2019t feel equipped to pen such a letter on my own. I would support either of these two paths above, especially
in the face of the impending deadline. I\u2019m guessing others here would agree.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:12pt;font-family:"Arial",sans-serif">With deep gratitude,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12pt;font-family:"Arial",sans-serif">Jill<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12pt;font-family:"Arial",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:12pt;font-family:"Arial",sans-serif;color:rgb(144,55,28)">Jill Santuccio</span></b><span style="font-size:12pt;font-family:"Arial",sans-serif;color:rgb(144,55,28)"> | Intellectual Property Paralegal</span><span style="color:rgb(33,33,33)"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:"Arial",sans-serif;color:rgb(143,44,25)">(she/her/hers)</span><span style="font-size:12pt;font-family:"Times",serif;color:black"> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(33,33,33)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:rgb(145,125,100)">(720) 408-1496 (Direct)</span><span style="color:rgb(33,33,33)"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:rgb(145,125,100)">(720) 204-5666 (Main)</span><span style="color:rgb(33,33,33)"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:rgb(145,125,100)">(720) 204-5669 (Fax)</span><span style="color:rgb(33,33,33)"><u></u><u></u></span></p>
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