<div dir="ltr"><div>I hate receiving PDFs that just say "please see attached" from foreign associates or other firms.<br></div><div><br></div><div>The body of the email should tell me what is attached, and if there is a due date/response needed or if it's just for my records. For all of these, the email body should include relevant info & the PDF should be the actual patent filed/office action/response filed.</div><div><br></div><div>Judith</div><div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Feb 14, 2024 at 11:10 AM Carl Oppedahl via Pct <<a href="mailto:pct@oppedahl-lists.com">pct@oppedahl-lists.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div class="msg-4402609355998377064"><u></u>
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<p class="MsoNormal"><span style="font-family:"Open Sans",sans-serif;color:rgb(64,64,64)" lang="EN-US">A listserv member asks to post anonymously ...</span></p>
<p class="MsoNormal"><span style="font-family:"Open Sans",sans-serif;color:rgb(64,64,64)" lang="EN-US"><br>
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<p class="MsoNormal"><span style="font-family:"Open Sans",sans-serif;color:rgb(64,64,64)" lang="EN-US">Hi listmates,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Open Sans",sans-serif;color:rgb(64,64,64)" lang="EN-US">We are currently reconsidering the manner in
which we send notifications / reporting correspondence to our
clients. I’m referring to correspondence such as
<u></u><u></u></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="m_-4402609355998377064MsoListParagraph" style="margin-left:0cm"><span lang="EN-US">Reporting filing of a patent application
<u></u><u></u></span></li>
<li class="m_-4402609355998377064MsoListParagraph" style="margin-left:0cm"><span lang="EN-US">Reporting official communication from a patent
office<u></u><u></u></span></li>
<li class="m_-4402609355998377064MsoListParagraph" style="margin-left:0cm"><span lang="EN-US">Reporting an action taken at a patent office,
such as responding to an Office Action or filing an IDS<u></u><u></u></span></li>
<li class="m_-4402609355998377064MsoListParagraph" style="margin-left:0cm"><span lang="EN-US">Notification of upcoming 1-year Paris
Convention deadline<u></u><u></u></span></li>
<li class="m_-4402609355998377064MsoListParagraph" style="margin-left:0cm"><span lang="EN-US">Notification of upcoming 30-month PCT national
phase deadline<u></u><u></u></span></li>
</ul>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">The factors currently
affecting our decision include:
<u></u><u></u></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="m_-4402609355998377064MsoListParagraph" style="margin-left:0cm"><span lang="EN-US">A PDF letter at least seems more
fixed/permanent, and is a discrete “document”.<u></u><u></u></span></li>
<li class="m_-4402609355998377064MsoListParagraph" style="margin-left:0cm"><span lang="EN-US">A PDF letter is more aesthetically pleasing,
and can give an impression of formality and/or
professionalism.<u></u><u></u></span></li>
<li class="m_-4402609355998377064MsoListParagraph" style="margin-left:0cm"><span lang="EN-US">A PDF letter makes it frustrating for the
recipient who is required to take the extra step of opening
an attachment in order to read the correspondence.
<u></u><u></u></span></li>
<li class="m_-4402609355998377064MsoListParagraph" style="margin-left:0cm"><span lang="EN-US">An email-body letter conveniently remains
available below replies/reminders sent in response to the
original correspondence.
<u></u><u></u></span></li>
<li class="m_-4402609355998377064MsoListParagraph" style="margin-left:0cm"><span lang="EN-US">When accompanying the correspondence with a
bill for services rendered, sending the correspondence as an
email-body letter avoids potential confusion from
multiple/mixture of attachments. <u></u><u></u></span></li>
</ul>
<p class="MsoNormal"><span lang="EN-US"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-US">I’d be very interested to
hear your thoughts on whether it is preferable to send such
correspondence in the body of an email, or as a PDF attachment
to an email. Perhaps you even have different preferences for
different types of correspondence. I’d also be interested to
know what you do in reality! <u></u>
<u></u></span></p>
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