[Pct] Notification/reporting correspondence to clients - PDF vs. email body

[Carl Oppedahl]

There you go again using technical terms.  :)

On 2/15/2024 4:11 PM, Suzannah K. Sundby via Pct wrote:
>
> Same (which I understand you mean email body saying only “please see 
> attached”).
>
> Especially considering the risk of spam and phishing emails that want 
> you to open the attachment to figure out what the eff it is about.
>
> Suzannah K. Sundby <http://www.linkedin.com/in/ssundby/>*|* Partner
>
> _canady + lortz__LLP_ <http://www.canadylortz.com/>
>
> 1050 30th Street, NW
>
> Washington, DC 20007
>
> T: 202.486.8020
>
> F: 202.540.8020
>
> suzannah at canadylortz.com <mailto:suzannah at canadylortz.com>
>
> www.canadylortz.com <http://www.canadylortz.com/>
>
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> *From:*Pct <pct-bounces at oppedahl-lists.com> *On Behalf Of *Judith S 
> via Pct
> *Sent:* Thursday, February 15, 2024 2:48 PM
> *To:* For users of the PCT and ePCT. This is not for laypersons to 
> seek legal advice. <pct at oppedahl-lists.com>
> *Cc:* Judith S <judith.a.s at gmail.com>
> *Subject:* Re: [Pct] Notification/reporting correspondence to clients 
> - PDF vs. email body
>
> I hate receiving PDFs that just say "please see attached" from foreign 
> associates or other firms.
>
> The body of the email should tell me what is attached, and if there is 
> a due date/response needed or if it's just for my records. For all of 
> these, the email body should include relevant info & the PDF should be 
> the actual patent filed/office action/response filed.
>
> Judith
>
> On Wed, Feb 14, 2024 at 11:10 AM Carl Oppedahl via Pct 
> <pct at oppedahl-lists.com> wrote:
>
>     A listserv member asks to post anonymously ...
>
>     Hi listmates,
>
>     We are currently reconsidering the manner in which we send
>     notifications / reporting correspondence to our clients. I’m
>     referring to correspondence such as
>
>       * Reporting filing of a patent application
>       * Reporting official communication from a patent office
>       * Reporting an action taken at a patent office, such as
>         responding to an Office Action or filing an IDS
>       * Notification of upcoming 1-year Paris Convention deadline
>       * Notification of upcoming 30-month PCT national phase deadline
>
>     The factors currently affecting our decision include:
>
>       * A PDF letter at least seems more fixed/permanent, and is a
>         discrete “document”.
>       * A PDF letter is more aesthetically pleasing, and can give an
>         impression of formality and/or professionalism.
>       * A PDF letter makes it frustrating for the recipient who is
>         required to take the extra step of opening an attachment in
>         order to read the correspondence.
>       * An email-body letter conveniently remains available below
>         replies/reminders sent in response to the original
>         correspondence.
>       * When accompanying the correspondence with a bill for services
>         rendered, sending the correspondence as an email-body letter
>         avoids potential confusion from multiple/mixture of attachments.
>
>     I’d be very interested to hear your thoughts on whether it is
>     preferable to send such correspondence in the body of an email, or
>     as a PDF attachment to an email. Perhaps you even have different
>     preferences for different types of correspondence. I’d also be
>     interested to know what you do in reality!
>
>     -- 
>     Pct mailing list
>     Pct at oppedahl-lists.com
>     http://oppedahl-lists.com/mailman/listinfo/pct_oppedahl-lists.com
>
>
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